BukSU satellite campuses prepare PRE for FY 2023

MALAYBALAY CITY – BukSU Satellite Campuses prepared their Program Receipts and Expenditures in accordance with Section 15 known as Use of Government Funds for the Fiscal Year 2023 during the two-day PRE-Workshop on September 14-15, 2022.

The aforementioned law emphasized that the “government funds shall be utilized in accordance with the appropriations authorized for the purpose. Moreover, departments, bureaus, offices or agencies, including GOCCs and LGUs shall ensure that utilization of government funds complies with applicable laws, rules, and regulations.”

Dr. Albert A. Villanca, Director for Satellite Campuses, discussed some of the important points in the budget processes and important terms focused on the institutional.

He also shared the importance of efficiency in budget requests and utilization.

He said it is a good indicator that the personnel of the campus are really working hard for the benefit of the institution they are into.

“The capital outlay will help to address the deficiency of the school like office equipment, information technology laboratory, and among others,” he said.

Mr. Dante S. Victoria, Vice-President of Administration, Planning, and Administration through a recorded video, also said that the very essential purpose of PRE must be addressed in the core functions of the university instruction, research, extension, and production.

“No matter how lesser or higher the proposed budget for the fiscal year it needs to strike the balance in streamlining the budget. It is also very important that the president or officers get involved in the budget processes or activity in the near future they will represent the school in the budget hearing,” he added.

He further said that we should not be hesitant to call for experts (technical experts like Civil Engineers, IT experts, librarians, and the like) to deliver and satisfy various officers and stakeholders in general.

He also emphasized the importance of timely submission for the proposed items or budget procurement as well as the neutralization of funds or rates need to attain.

Ms. Mary Celine Ledres-Alsola, Unit Head – Budget Officer III, also discussed on the basic theory of the charts of accounts to know the functions of those terms involved in the transaction process.

She has also answered some of the queries and points of clarification received from different campuses which lead the discussion more meaningful and productive.

In the afternoon of the session, Ms. Wilma L. Gregory, Chief Administrative Officer-Finance generously enthusiastically her valuable time to take the floor ready to respond to various queries that need to talk about for the information of the participants.

She has also directed the budget office to allocate laptops to various campuses as one of the priorities that is very essential in making the budget and lesson preparation.

The Budget Office also imparted some of the dos and don’ts in submitting the proposed budget and reiterated that the budget they received should not be subject to further revision.

Accordingly, it may cause a backlog and adds the padded paper works that they need to review. This is vital in complying with the COA/DBM requirements for the utilization and disbursement of the budget otherwise it put at risk the PBB as what the majority most awaited perks in due time.

The second day of the workshop was allocated for the presentation and review of the output of the campuses.

The satellite campuses are busy reviewing the output and double check the amount given has properly spread quarterly and put those items accurately.

Ms. Rosanna S. Generato, Chief Administrative Officer for Administration, during her closing remarks, talked about the importance of planning and procurement request and the accordance of the processes with the law stipulated in the guidelines.

She reiterated that this process is a shared responsibility that the students and stakeholders should benefit from, not only in the next three years but in the long term which will improve the overall operations of 15 satellite campuses.

The Program Receipts and Expenditures Workshop was conducted in the main campus through the Chief Administrative Office (CAO) for Finance in coordination with the Budget Office headed by Ms. Wilma L. Gregory, Chief Administrative Officer-Finance, and Ms. Mary Celine Ledres-Alsola, Unit Head – Budget Officer III, respectively.

The workshop was attended by the different campuses in-charge, program heads, SAS coordinators and student representatives of the satellite campuses across Bukidnon and Misamis Oriental.

The PRE reflects all the necessary information on the entire procurement activities for instruction, research, extension, and administration to be taken within the calendar year.

All the items need to be carefully planned and scrutinized seeing to it that every centavo is taken into account as well as ensuring that the fund will be spent judiciously. (From Damulog and Libona Satellite Campuses)