Disbursement Procedure
This procedure has been established to provide a system for paying obligations to employees / individuals / agencies / creditors for goods purchased or services rendered.
Bank Reconciliation Procedure
The Bank Reconciliation Statement (BRS) shall be prepared inorder to:
- check correctness of both the bank’s and agency’s/entity’s records,
- serve as a deterrent to fraud, and
- enable the agency/entity or bank to take up charges or credits recognized by the bank or agency/entity but not yet known to the agency/entity or bank.
Financial Reports Procedure
This procedure has been established to provide a system for ensuring the accurate and timely preparation and submission of the various financial reports of BukSU.
Preparation of JEV Procedure
To record all transactions of the National Government Agencies (NGAs), whether cash receipts, cash disbursements or non-cash transactions. Accounting journal entries shall be reflected therein and it shall serve as the basis for recording in the books of accounts.
Pre-Audit Procedure
The Purpose of pre-audit is to examine and review the financial documents to ensure that all information is correct and to give the organization a chance to catch and correct accounting errors on their own before they are caught by the external auditors. To lessen the likelihood that auditors will assume that accounting errors are intentional and illegal instead of honest mistakes. Moreover, it is an integral part of the accounting and payment process. It is a way of control aspect in accounting. In addition, engaging in pre-auditing throughout the year helps organizations to have a clear picture of their financial situation at any given time.
Liquidation Report Procedure
This procedure has been established to provide a system in liquidating the cash advances made for travel and related expenses by the employees/officers concerned of the agency/entity.
Assessment Procedure
These procedures have been established to provide a system to ensure that the student assessment related requests of BukSU’s clients are well provided in a proper and timely manner.
Generation of Payroll Procedure
This procedure has been established to provide a system for generating the payroll and to ensure that all employees are paid accurately and timely with the correct withholdings and deductions, and that the withholdings and deductions are remitted in a timely manner.
Billing to Ched-Unifast on Free Higher Education Procedure
This procedure has been established to provide a system in billing procedure for RA 10931 or the Universal Access to Quality Tertiary Education Act of 2017.
Remittances Procedure
This procedure has been established to provide a system in remitting the statutory and other deductions deducted from the payroll.
Monitoring Of Employees Annual Income For The Year Procedure
To be able to ensure that all employees are 100% break even by end of the year
Index Of Payment Procedure
To record all payments made to employees every month whether it be salaries, bonuses, honorariums, refunds including all deductions for future reference.
Preparation Of Withholding Tax Certificates Procedure
This procedure has been established in compliance to the Bureau of Internal Revenue. This is prepared per transaction, quarterly and annually as basis in filing the Annual Income tax for the taxable year.
- 2304 – issued anually to Job order, Contract of Service and Part Time Employees
- 2316 – issued annually to regular and casual employees
- 2307 – issued per transaction to suppliers and quarterly to ESC employees and other part time instructors
- 2306 - issued per transaction to suppliers
Preparation of Certificate of Net Take Home Pay Procedure
To certify a document containing necessary information related to an employee’s monthly total earnings which will serve as basis for grant of loans of other agencies.
Issuance of Student’s Semestral Clearance procedure
This procedure has been established to provide a system in issuance of student’s semestral clearance during final examination.
Preparation and releasing of Pay slips Procedure
This procedure has been established to provide a method in preparing and releasing of pay slip that outlines the gross income, deductions and net income of an employee (e.g. Regular, Casual, Job order and contract of service employees and part-time instructors.
Issuance of Statement of Account Procedure
This procedure has been established to provide a system in the issuance of Statement of Account.
Issuance of Test Permit Procedure
This procedure has been established to provide a system in the issuance of Test Permit during midterm and final examination.
Monitoring Report for the Liquidation of Cash Advances Procedure
This procedure has been established to provide a system in monitoring the liquidation of cash advances made by the officers and employees of Bukidnon State University.